UPMC Charter

Charter
Sons of Thunder MC
Ukiah Pack

Electioneering and the Executive Board

  1. There will be six voting officer positions comprising an executive board.
  2. The Executive Board votes on all club policy, activities, and regulations.
  3. The board has one mandatory meeting a month, and other voluntary meetings as situations dictate.
  4. Quorum is 60%, majority rules unless otherwise specified. Officers may proxy their vote to another officer if they know they will be absent for a vote.
  5. Officers maintain their position for life until either excommunication, illness, voluntary withdrawal from membership, inability to ride, or death, interferes with an officer’s ability to uphold his duties.
  6. Once vacated, a replacement candidate may campaign by making his desire for office known, however his bid must be seconded by a board member.
  7. A unanimous vote of all active board members crowns a new officer, who may take up his post immediately.
  8. The Sergeant at Arms must confiscate the previous officer’s rank patch.
Duties and authority
President

The President is the Chairman of the Executive Board and the Chief Executive Officer of the club chapter. All matters concerning relations between the club and any outside person or organization should be routed to the President for appropriate action. The President or his delegate shall assume the Chair at all chapter meetings. He is responsible for controlling the meeting and keeping order. If necessary, the Chair may utilize the services of the Sergeant-at-Arms to aid in keeping order.

The Chair may not make or second any motion, and may only vote on questions where their vote would affect the outcome, as in making or breaking a tie vote.

Vice-President

The Vice-President shall coordinate all committees and supervise plans for all club events. The Vice-President shall act as an intermediary between the President and the Members and Prospects. All questions or comments concerning any club business not specifically related to the duties of the other officers should be brought to directly to his attention.

Additionally, the Vice- President is the Second-in-Command to the President, and shall assume all responsibilities and duties of the President in their absence.

Secretary

The Secretary is responsible for making and keeping all club chapter records. Membership List, Chapter Bylaws, Rules of Order, Standing Rules, Records of all committee appointments, all written reports, copies of all correspondence between the club and any outside person or organization, Meeting Minutes. He is responsible for calling roll at the meetings.

The Secretary must notify Active Members of special or emergency meetings, and must notify all the members of any appointments or elections in their absence.

Treasurer

The Treasurer keeps all the funds of the club chapter. All stored Club Colors and Patches, as well as a record of colors, patches, or reproductions thereof issued to members. He may disburse funds to pay expenses as prescribed in the Standing Rules. The Treasurer must keep an accurate record of all income and expenses. He is required to report the fiscal status of the club at each regular meeting for the information of the members. He must submit a written annual report to the Executive Board at the Annual Meeting.

Sergeant-at-Arms

The Sergeant-at-Arms is responsible for ensuring that the Bylaws and Standing Rules of the club are not violated. He is responsible to insure that the orders of the Executive Board are carried out in an expeditious manner. He is responsible for policing and keeping order at all club events, except as noted under the Duties of the Chairman. He may conscript members to aid in keeping order on his own authority. He has the responsibility to the club to report any unseemly behavior of incident to the Executive Committee. He is responsible for securing any patches or colors from any member who retires, resigns, or is expelled.

The SAA is responsible for the safety and security of the club, as well as the protection and defense of its members and prospects. He shall keep and maintain a record of all data pertinent to the safety and security of the club and its members and prospects. Upon becoming aware of any real or perceived threat to the club, its Members, Prospects, or events, he shall immediately notify the Executive Board of said information.

Road Captain

The Road Captain is responsible for all club runs. He shall research, plan, and organize all runs. During actual time on the road or at intermediate stops during a run, he shall act as the ranking club officer, deferring only to the President or Vice-President if either is present, and only then for matters involving persons outside the club. He shall supply the Secretary with any information required to notify outside agencies of impending club runs in a timely manner.


Prospects

  1. Prospects must be at least 18 years old.
  2. Prospects must own a Harley-Davidson motorcycle.
  3. Prospects must not be on drugs.
  4. Prospects must pay a prospecting fee of $150, and are issued prospects colors.
  5. Every prospect must have a patched member as a sponsor.
  6. The period of sponsorship is one year, unless the board otherwise intervenes.
  7. If, at any time during the prospecting period, the sponsor does not feel the prospect is a good fit for the club, he may pull the prospect’s colors.
  8. At the end of the sponsorship period, the prospect’s sponsor is responsible for notifying the board whether or not he believes the prospect is ready for membership.
  9. Vote for membership must be unanimous.
  10. Once voted in, the prospect must pay a one time fee of $250, and is issued a center patch, top rocker, and chapter patch.

Colors

  1. All colors are issued by the treasurer upon authorization of the board.
  2. When a member leaves the club, the member shall turn over his colors to the president of the chapter.
  3. Respect your colors; do not let anyone take them from you except the president of the chapter.
  4. No colors are worn in a cage, except during funerals and loading or unloading a bike from a truck.
  5. No hippy shit on the front.
  6. No alterations may be made to the back of the vest.
  7. Colors must be worn at all times when riding or at Club functions. Only one of your brothers or your ol’ lady can babysit your colors. Colors are not required to be worn to and from employment if not allowed by employer. If patch is lost or stolen, patch holder will be judged by the board.

Dues

  1. Club dues will be paid each month, due by the first.
  2. Two months overdue is the limit.
  3. They are $25.00 per month and $200.00 yearly.
  4. Annual Dues of $200.00 will be paid 1 October.

General Rules (SOP)

  1. Brothers shall not fight each other with weapons. Infractions of this manner are punishable by fine, and possible excommunication as ruled by the board.
  2. If a member does not help out in club activities, and utilizes club resources/connections solely for his own benefit, he will be warned. There are no second chances.
  3. All fines shall be paid within 30 days of their issuance. Fines are paid directly to the treasurer.
  4. If a member is incarcerated for any reason, he is to use his phone call to contact an officer, who is then responsible for arranging bail.
  5. Every patched member is responsible for maintaining a legal driver’s license, with authorization to operate motorcycles.
  6. Every patched member must own and operate an American bike for club purposes. You may own whatever you wish for personal use.
  7. If a member is for any reason unable to ride for a short period of time, he may have his patch suspended unless dispensation is given by the board. Extended or permanent inability to ride is automatic excommunication. No exceptions.
  8. Absolutely no talking about club business to individuals outside the club, and no talking about club business over any telephone.
  9. If you are told you are too drunk to ride, you will hand your keys over to a brother for the night, who is then responsible for your bike until returned.
  10. During funeral runs, no member shall have a passenger accompanying him. Patches must be seen.
  11. If a member has spare parts, he will lend them to a brother in need, who is then responsible for repayment of said parts.
  12. If the Road Captain or an officer determines that your bike is unsafe to ride, you are grounded until it is safe.
  13. All club vehicles will be returned with fluids filled and in good condition. Maintenance shall be performed under the watch of a maintenance supervisor, as appointed by the Road Captain.
  14. There shall be a “wrecking crew” consisting of the Sergeant at Arms, and up to three patch members of his choosing, responsible for checking out bars and/or reconnaissance in new or unknown territories.
  15. During club events, one or more prospects will be assigned to watch over all member bikes present.
  16. No member shall be patched in while in debt to the club.

UPMC Charter

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